Wedding DJ Blog

Hiring a Wedding DJ? Interview in person, ask the following questions, get references, and trust your GUT!!

Hiring wedding vendors can be a very daunting task.
Hiring your Wedding DJ should not be so frightening. After all, the DJ is supposed to be the fun part of a wedding! Certainly there are a lot of things you need to know before you hire, but perhaps the most important thing you can do is to interview your DJ before you make a decision.
In my vast experience, I have found that clients who meet their DJs in person have a far better experience in choosing/hiring the DJ. Brides and grooms tend to get better pricing and more detailed explanations of what the DJ provides with his services when a meeting is held in person rather than over the phone or worse, through a series of very impersonal emails. When you take the time to meet in person, you have the opportunity to get to know the DJ up close and personal, and you should be able to make a much more informed decision based on his presentation or “pitch” as well as his appearance, his demeanor, and the all important “Vibe” or gut feeling you get from him.

Logistics and Location can be a problem for meeting in Person.
Many of our clients are located out of the area and cannot meet us in person before they hire; however, we offer alternatives to in-person meetings such as conference phone calls between the DJ and the bride and groom. If technology allows we also offer live Skype or video chat sessions where you can actually see the DJ as you interview. And as a final alternative, with our services if the client cannot meet us before they hire we do everything we can to schedule a meeting in person prior to the event.

Think of it this way, if you’re going to have surgery you might hear good things about the surgeon but you would want to meet the doctor before they perform surgery on you. In some cases when you meet said Dr., you don’t get a good vibe from them and no matter how good a surgeon the doctor is, you simply don’t want them to cut on you. In the same way, wedding vendors are working with you on one of the most important days of your life and you really should make a good connection with them. You may not get a warm and fuzzy feeling from your florist or your catering director and that may be okay as long as their work speaks for itself, their personality does not have to carry them as professionals. But, your wedding DJ/MC is a different story. If you don’t get a great vibe from your wedding DJ it’s safe to say he may do an okay job at your event but he won’t WOW you. The role of the DJ requires his personality to be likable, friendly, and upbeat. But at the same time, you don’t want your DJ to be overly excited which can sometimes be described as “cheesy” or corny. The DJ must also help to execute your timeline, entertain your guests, and act professionally at all times during your event, you’ll know if he’s capable of this when you meet him.

So, here’s the $6 million question: how will you know anything about the DJ if you don’t have a lengthy phone interview or in person meeting?
Answer: You WON’T!

I can’t tell you how many clients come to our website, fill out our contact form, send us an e-mail or respond to an e-mail we have sent them and the client asks one question: “how much do you charge?” Immediately this tells me the prospective client either doesn’t know how to hire a wedding DJ or doesn’t care about making a real connection with their wedding entertainment. Knowing how much a wedding dj costs is important – but not more important than knowing if you have the right DJ for your wedding. You are reading this article and you do care so I’m going to say it again: Schedule a meeting with a few DJs and get to know them before you commit to putting this person in charge of the entertainment of your wedding.

If I meet in person or via Video Chat, How will I save Money?

If a prospective clients contact me via e-mail and simply asks me how much I charge with no regard for the type of service I provide, I’m far more likely to charge them a premium. However if the prospective client takes an interest in what I do, the level of expertise I possess,and the service I provide, it tells me that they are interested in having a successful event and they care about making a strong connection with me. When I make a good connection with the client I’m far more likely to offer them a discounted rate, because I like them and want to earn their business. When a DJ and the bride and groom like each other, it seems that the wedding goes much more smoothly and the guests in attendance will always recognize the magic of that connection, they will respond favorably to it and your event will be a smash!

We strongly encourage clients to meet with us before they hire, we feel this is the best way for you to make an informed decision about the person who will be in front of all of your friends and family  on your most important day. Remember, the DJ is responsible for running your entire reception and entertaining your guests. If you interview them face to face, you will feel better about the decision that you make one way or the other. Best Wishes to you and Happy Planning!

Here’s a list of Questions to ask when Hiring a Wedding DJ:

Are you available for my date?
Will you be the DJ for my event?
Will you also Emcee my event?
Do you provide all the sound equipment needed?
Do you provide a written contract?
Is set up and tear down included?
Do you charge for travel?
How early do you arrive for setup?
Can you provide music for the ceremony and the reception?
Do provide a wedding ceremony and reception sound system if I need both?
Do you charge by the hour or do you build packages?
What type of equipment do you use, is it professional equipment?
Do provide backup equipment?
Are you licensed and insured?
To provide online event planning and music requests?
Can we pick the music we want to hear and do not want to hear?
Do provide wireless microphones for toast or speeches?
Do you arrange and execute the timeline at the event?
What do you wear to my event?
Do you take requests?
Do provide lighting? Does it cost extra?
How many years of experience do you have? How many weddings have you DJ?
What is the total price for the package?
How much is the deposit?
How is final payment arranged?
Are there any additional fees I should be aware of?

Also, be sure to read our 7 steps to hiring a Wedding DJ

Comments posted to Hiring a Wedding DJ? Interview in person, ask the following questions, get references, and trust your GUT!!

  • October 13, 2010 at 7:44 pm • Posted by June Hoffman

    Very educational post! Thanks for all of the tips for couples hiring wedding entertainment!

  • November 8, 2010 at 4:33 am • Posted by Troy Michael

    awesome tips for couples. Great Blog.

  • November 9, 2010 at 9:32 pm • Posted by Johnny Mack

    Great blog post! I completely agree with everything you said. It’s extremely important for a DJ and for the engaged couple to meet. It makes the night go so much smoother.

  • November 27, 2010 at 11:48 am • Posted by Tom

    I like the list of questions to ask.
    I would like to stress the importance of lighting. I help run a wedding venue in Birmingham AL and have seen the difference the lighting that the DJ provides makes! Some bring none at all. Others bring up lights, gobos and dance lights. The lighting makes all of the difference! Make sure you plan your lighting in conjunction with the event space, the DJ and if need be with a lighting professional.

    • November 29, 2010 at 1:08 am • Posted by Jason

      Thanks Tom! You’re right, lighting does make a HUGE difference for any event. With Weddings in mind when I wrote this post, I didn’t address lighting as much as the Personality of the DJ, but thank you for bringing lighting to the attention of our readers. Our company has spent a lot of time in the Wedding Industry, and we know that proper lighting makes a great difference, however, when it comes to the DJ/MC, no amount of lighting can mask his or her performance, instead it really must be used to enhance the mood of the space. So, our company does provide some lighting with nearly every event we work with, but if clients are looking to go WAY over the top with lighting, we honestly prefer that they hire a lighting professional so we can focus on our strength of being the very best DJ/MCs that we can be.
      If you’re reading this post and want to know more about our lighting packages, please write or call. We’re updating our Services Webpage and will be showing examples of our numerous packages there.

      Thanks for reading our articles Tom, we appreciate the Feedback! Best Wishes.

  • January 24, 2011 at 12:09 am • Posted by Sacramento Wedding DJ

    Finally, something excellent! Most of these “tips” I read are tilted to the DJ that wrote them. This here is something you could take to ANY DJ company and use. Bravo!

  • June 5, 2012 at 8:36 pm • Posted by dreams of brides

    Hiring a Wedding DJ? Interview in person, ask the following questions, get references, and trust your GUT!!Thanks Tom!

  • June 24, 2012 at 7:14 pm • Posted by dreamsofbrides

    Hiring a Wedding DJ? Interview in person, ask the following questions, get references, and trust your GUT!!